The effective date for this policy is the 8th April 2021
The DPA & UK GDPR – Jan 2021
We and this website complies to the DPA (Data Protection Act 2018 and already complies to the UK GDPR (General Data Protection Regulation) which came into effect from January 2021 following the transition from the European Union post Brexit.
What are cookies? Cookies are small files saved to the user’s computer’s hard drive that track, save and store information about the user’s interactions and usage of the website. This allows the website, through its server to provide the users with a tailored experience within this website.
Users are advised that if they wish to deny the use and saving of cookies from this website on to their computers hard drive, they should take necessary steps within their web browsers security settings to block all cookies from this website and its external serving vendors or use the cookie control system if available upon their first visit.
Website Visitor Tracking
This website uses tracking software to monitor its visitors to better understand how they use it. The software will save a cookie to your computer’s hard drive in order to track and monitor your engagement and usage of the website, but will not store, save or collect personal information.
Adverts and Sponsored Links
This website may contain sponsored links and adverts. These will typically be served through our advertising partners, to whom may have detailed privacy policies relating directly to the adverts they serve.
Downloads & Media Files
Any downloadable documents, files or media made available on this website are provided to users at their own risk. While all precautions have been undertaken to ensure only genuine downloads are available users are advised to verify their authenticity using third party anti-virus software or similar applications.
We accept no responsibility for third party downloads and downloads provided by external third-party websites and advise users to verify their authenticity using third party anti-virus software or similar applications.
Personal Data Processing
This website collects and processes minimal personal data and is aligned to the core principles of data processing as stated in the Data Protection Act 2018 (also known as UK GDPR). The legal basis for the processing of your personal data is ‘consent’ as you are asked to agree to the details of this policy at the time of signing up to using the website.
The personal data that we process is:
- Email address
- Contact Number
- Timesheet information
- Cookie based data
- IP address data (via Google Analytics)
The above personal data is used to enable the user to sign up and then log into the website. Cookie based data is used for tracking usage of the website. The IP address information is used to identify the location of users who use the website, this is based upon the functionality provided by Google Analytics.
The personal data that is processed is not shared with any other third party. We only use the personal data for the purpose stated above and also for contacting you (as below).
Your data will not leave the UK and or the European Economic Area (EEA) under normal circumstances. Where and if this is required, we will ensure that the data is kept secure and all additional processing requirements and safeguards are established.
Contact & Communication
Users contacting us through this website do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely until a time it is no longer required or has no use.
We may use your details to send you products/services information through a mailing list system. This is done in accordance with the regulations named in ‘The policy’ above and the consent that you have previously given. Note – all communications will permit the user to withdraw their consent to receiving future communications.
If you wish to contact us regarding the use of your personal data on this website, you can use the email address below:
Please refer to our policy on contacting us about your personal data and what to do if you wish to raise a Data Subject Access Request (DSAR). This can be obtained on request from firstname.lastname@example.org
Email Mailing List & Marketing Messages
We may operate an email mailing list program, used to inform subscribers about products, services and/or news we supply/publish. Users automatically subscribe to these communications when they sign up to the website.
Subscriber personal details are collected, processed, managed and stored in accordance with the regulations named in ‘The policy’ above. Subscribers can unsubscribe at any time through an automated online service, or if not available, other means as detailed in the footer of sent marketing messages (or unsubscribe from all Mailchimp lists). The type and content of marketing messages subscribers receive, and if it may contain third party content, is clearly outlined at the point of subscription.
Email marketing messages may contain tracking beacons / tracked clickable links or similar server technologies in order to track subscriber activity within email marketing messages. Where used, such marketing messages may record a range of subscriber data relating to engagement, geographic, demographics and already stored subscriber data.
We do not use an EMS (email marketing service) at this time, if we do at any point then this information will be added to this policy.
External Website Links & Third Parties
Although we only look to include quality, safe and relevant external links, users are advised to adopt a policy of caution before clicking any external web links mentioned throughout this website. (External links are clickable text / banner / image links to other websites, similar to; , the BBC News Homepage or http://www.bbc.co.uk/news
Shortened URL’s; URL shortening is a technique used on the web to shorten URL’s (Uniform Resource Locators) to something substantially shorter. This technique is especially used in social media and looks similar to this (example: http://bit.ly/zyVUBo). Users should take caution before clicking on shortened URL links and verify their authenticity before proceeding.
We cannot guarantee or verify the contents of any externally linked website despite our best efforts. Users should therefore note they click on external links at their own risk and we cannot be held liable for any damages or implications caused by visiting any external links mentioned.
Social Media Policy & Usage
We adopt a Social Media Policy to ensure our business and our staff conduct themselves accordingly online. While we may have official profiles on social media platforms users are advised to verify authenticity of such profiles before engaging with or sharing information with such profiles. We will never ask for user passwords or personal details on social media platforms. Users are advised to conduct themselves appropriately when engaging with us on social media.
There may be instances where our website features social sharing buttons, which help share web content directly from web pages to the respective social media platforms. You use social sharing buttons at your own discretion and accept that doing so may publish content to your social media profile feed or page.